Tips For Using Project Management Software

29 March 2016
 Categories: , Blog


If you are a project manager, there's a good chance that you are utilizing some sort of project management software. This software is characterized by the fact that it allows you to send tasks and share tasks with different people in your group and then see what has been completed. It allows you to track progress on a task after breaking it down into several small steps. Regardless of the task, here are some tips for using project management software.

1. Switch to a Version That is Both Mobile and on the Web

Having a web app as your project management software is excellent because it allows you to share different tasks that need to be completed and the times by which they need to be completed, allowing you to make decent progress. However, if you are using project management software on a construction site, it isn't going to be as helpful. People aren't going to want to be dragging their laptop to a site and updating the software and, if you need the project updated in real time rather than at the end of the day, this is a huge problem. You can resolve this by using software that has a mobile version as well. This way, people can update their progress by simply entering information into their phones.

2. Enable Noise Notifications

There's nothing more satisfying than finishing a task that has been loaded into project management software and hearing some sort of auditory signal that the task has been checked off. Choose a noise, such as a scratch, a bell, or a ding, to play whenever someone checks something off the list. This will create a weak Pavlovian response for anyone who is using the software and will help encourage people to complete as many tasks as possible. It makes completing tasks more satisfying.

3. Break Each Small Task into Smaller Tasks

You will be able to achieve your goals faster if you have an exact blueprint as to how to get there. This involves making sure that you break your big task into smaller ones and then each of those smaller task into even smaller chunks. This way, everyone knows exactly what needs to be done in order for the project to be successful, making your project more likely to succeed overall.

For more information, talk to a company that specializes in project management. They will be able to recommend a software that you should use based on your exact needs. Contact a business, such as Bogner  Construction Co, for more information.